Making Tax Digital in April 2026: How Small Businesses Can Prepare Now

There’s a big change coming to UK tax in 2026, and if you’re a small business owner or landlord, it might shake up how you do your bookkeeping. It’s called Making Tax Digital (MTD) for Income Tax, and it kicks in from 6 April 2026 for certain taxpayers. Instead of a single yearly tax return rush, MTD will require more frequent, digital reporting of your income and expenses. Sounds daunting? Don’t worry – this post breaks down what’s happening, who’s affected, and how you can get ready. With a bit of preparation, you can turn this compliance challenge into an opportunity to streamline your finances.

Say goodbye to the annual shoe-box of receipts. Under MTD, the old once-a-year Self Assessment tax return will be replaced by quarterly online updates and a year-end report. If you’re a sole trader or landlord over the income threshold, you’ll need to keep digital financial records and send summaries to HMRC every three months. No more piling everything up until next January – bookkeeping will become a regular habit. It’s a big shift from “one deadline a year” to constant, digital record-keeping.

Who exactly does this affect from April 2026? Initially, self-employed individuals and landlords with gross income over £50,000 per year will be mandated to use MTD for Income Tax. (Gross income means all your business or rental income before expenses.) If that’s you – perhaps you’re a contractor, freelancer, small shop owner, or you rent out a few properties – then MTD is happening soon. Those with income over £30,000 will follow by April 2027. The government staggered the start to give everyone time to adapt and this may be rolled out to even smaller businesses in the future. Note: Limited companies aren’t included in this.

Why the change? HMRC’s goal is to make tax administration more efficient and reduce errors. From a business owner’s perspective, though, the problem is clear: this adds extra admin. If keeping on top of one yearly return is hard, the idea of doing four filings a year might feel overwhelming. And the filings must come from “functional compatible software”, not pen-and-paper. That means if you’re currently throwing receipts in a drawer or using Excel without special bridging software, you’ll need to upgrade your system.

There’s also the learning curve – new software, new processes. Many small businesses are concerned MTD will add burden, especially if they don’t have in-house finance teams.

Let’s be honest, change can be frustrating. If you’re used to a simple year-end routine, MTD might sound like a pain. Without preparation, one can imagine scrambling every quarter to total up income and expenses. We get it – as a small business owner, you have a hundred things to juggle, and adding more deadlines isn’t exactly welcome.

But there’s another side to this coin.

Let’s turn this challenge into an opportunity. How can you prepare for MTD now so it actually benefits your business?

1.     Get onto a digital bookkeeping system ASAP. If you haven’t already, choose accounting software that is HMRC-approved for MTD. Popular choices for small businesses include Xero, FreeAgent, Sage, and QuickBooks. Pick one that suits your budget and business needs. Start using it now (in early 2026) so you’re comfortable by April. These tools can import your bank transactions automatically and help you record income and expenses with a few clicks or even on the go via an app. By going digital, quarterly reporting can become almost routine, since your data will be up-to-date.

2.     Set up a quarterly bookkeeping schedule. Don’t wait for HMRC to chase you. Mark in your calendar a recurring date (for example, the first Monday after each quarter-end) to update your books and draft the HMRC submission. Think of it as doing four mini-returns through the year. Yes, it’s more frequent, but each one will be smaller and quicker than one giant annual marathon. Regular upkeep prevents the year-end panic and gives you timely insight into your finances.

3.     Educate yourself. Take a bit of time to read up on what exactly needs to be submitted under MTD. If you have a bookkeeper or accountant, discuss how you’ll collaborate on MTD. Perhaps they will handle the quarterly filings for you – a great option if you want to focus elsewhere. Many firms are offering MTD support packages. Don’t be afraid to invest in professional services to get it right.

4.     Use this as a chance to improve your business decisions. There’s a silver lining: real-time financial data. Instead of looking back once a year, you’ll have updated figures quarterly (or monthly if you really embrace digital bookkeeping). That means you can spot trends sooner – maybe you’ll notice by Q2 that a certain expense is growing too fast and take action, or see a dip in revenue and ramp up marketing within the same year. In other words, regular bookkeeping can actually help you run your business better. It’s not just about compliance; it’s about insight. Many business owners find that once they get used to it, having a clear, current picture of their finances is empowering. No more operating on gut feel alone – you’ll have the numbers at your fingertips.

5.     Ensure you’re compliant to avoid penalties. HMRC will likely have a soft landing period, but eventually there could be fines for failing to comply with MTD requirements. Treat April 2026 as a non-negotiable deadline.

MTD doesn’t have to be a headache. With the right tools and habits, it can become just another part of modern business life – like email or mobile banking. Start now: if you’re reading this in February 2026, you have a few months to transition. Imagine April arrives and you’re already on Xero, your Q1 records are up to date, and submitting that first quarterly report is a one-click non-event. That’s absolutely achievable with a bit of preparation.

And remember, you’re not alone. Bookkeepers and accountants across the UK are gearing up to help small businesses through this change. Don’t hesitate to reach out and ask for help setting up software or managing your quarterly reporting. Yes, it’s a change in how you operate, but it’s also an opportunity to keep better track of your business health year-round. The sooner you embrace it, the smoother April 2026 will be – and every quarter after that.

Need help getting ready for MTD? We can set you up with the right software and processes so you sail through the changes. Book an intro call via the website to get started.